The email has completely changed the way of working for almost everyone. Today, email has become an important tool for communication. It allows us to communicate in an effective and cheaper way without any hassle.
We often share and receive lots of emails every day as it has become a part of our business communication and it is essential to know the right way of writing it. Although emails are supposed to be less professional than formal letters and applications, they still need to be written in a presentable way.
Emails are usually written for clients, suppliers, and office colleagues, or even for job applications.
But have you ever wondered how important it is to write an email in a professional way? Well, we have all the answers.
In this edition, we are giving you some easy tips that can be helpful in your next email writing.
1) Subject line
It is extremely important to mention the subject line, especially when you are reaching out to a new contact. An email without any subject line will make it appear like spam or “not important”, and the receiver might even throw it into the trash without even looking at it.
Always ensure that you mention the purpose of your email as your subject line. For instance, “job search”, meeting with the client”, “job application”, appointment letter” etc. These should be your keywords to add to your subject line. It will make it easy for the receiver to understand the purpose of your email.
2) Greeting/Salutation
Studies of tens of thousands of high school students have found that students who have studied foreign languages perform better on the American College Test (ACT) for English and Mathematics. Additional studies have found that SAT-verbal scores improve with the length of time students have studied the foreign language. So if you want your child to ace those tests, encourage her to learn a foreign language.
3) Be precise
Always write your email in a precise way because, trust us, nobody wants to read 3-4 pages long email. Also, there is no point in writing a whole novel when the purpose can be met within a paragraph.
Just try to define the purpose clearly at the very beginning of the email by writing “I would like to show my concern…” or “I am writing to you in reference to/regarding…”, “This is to inform everyone…”.
Being clear and precise about your writing is important, as most professionals do not really have any time to read all emails they receive. Being specific about the purpose of your email will save them time and will be much appreciated.
4) Closing lines
Since you start your email with warm wishes, you would also want to send a last vow in an effective manner. You can include some concluding words like ‘Best Regards’, ‘Sincerely Yours’, ‘Cheers’ (informal), ‘Thanks & Regards’, etc.
5) Proofread
Once you are done with writing your perfect email, do not forget to proofread it from top to bottom. Sending a professional email with a grammatical error. The mantra for effective writing is to always read your copy one more time and you are good to go!
These are some of the top tips for a business mail, be professional, polite, and simple in your choice of words.
In simpler words write a mail that you would like to receive!
